Card admins can access a monthly breakdown of all transactions for all cards associated with Perk Card accounts.
The monthly statement lists all transaction and account movement information, which enables you to perform a reconciliation of account information and transactions. You can download the statement in CSV or PDF format. You can download statements for a specific month or download several by selecting multiple dates.
Statements are generated on a monthly basis, on the third of each month. For example, the June statement is available on 3 July. They contain the following information:
- Balance on the account at the beginning of the month.
- Transactions made on the account.
- Any funds that were added to the account by the card admin.
- Any refunds that were received.
- Any pay outs that have been made, e.g. if the customer choses to close their account and the remaining balance is paid out
- Balance on the account at the end of the month.
Downloading the statement
The statements for Perk Cards can be found in Cards > Team cards > Cards and then click Actions, and select Monthly statements.
Format of the statement
The transaction statement has a standard format, regardless whether it is in PDF or CSV format.
The statement contains multiple rows, which may appear once or several times depending on the type. For example, Opening balance and Closing balance only appear once per file. Transactions, chargeback, refund and pay in/out may appear several times.
Opening balance
Indicates the account balance at the start of the month.
| Column | Description |
|---|---|
| Date | Date of the opening balance |
| Description | Static text to identify the type of movement. In this case, “Opening Balance”. The IBAN is also displayed for CSV statements, e.g. “Opening Balance (ABC123456789)”. |
| Balance | Amount of the opening balance. |
| Currency | Currency of the account. |
Closing balance
Indicates the account balance at the end of the month after all transactions have been applied.
| Column | Description |
|---|---|
| Date | Date of the closing balance |
| Description | Static text to identify the type of movement. In this case, “Closing Balance”. The IBAN is also displayed for CSV statements, e.g. “Closing Balance (ABC123456789)”. |
| Balance | Amount of the closing balance. |
| Currency | Currency of the account. |
Transaction
Indicates a debit operation, i.e. payment that was made using the card.
| Column | Description |
|---|---|
| Date | Date when the transaction was cleared. |
| Description | Static text to identify the type of movement. In this case, “Transaction”. |
| Acting Cardholder | Name of the cardholder. |
| Acting Card last four | Last four digits of the card. |
| Merchant | Name of the merchant where the payment took place. |
| Transaction ID | Unique ID of the transaction. |
| Transaction Date | Date on which the transaction took place. |
| Refund | Whether the transaction was a refund. |
| Amount | Amount of the transaction in the account currency. |
| Currency | Currency of the account. |
| Original Amount | Amount of the transaction in the original currency (if different to the account currency). |
| Original Currency | Currency of the transaction if different to the account currency. |
| Balance | Remaining balance after the transaction was made. |
| Currency | Currency of the account. |
Pay in / out
Indicates the transfer of funds to the card account, either crediting the account with additional funds or debiting the account to remove funds.
Chargebacks (i.e. disputed transactions) are currently displayed as pay in.
| Column | Description |
|---|---|
| Date | Date when the fund movement took place. |
| Description | Static text to identify the type of movement. Either “Pay in from XXXXX” (credit) or “Pay to from XXXXX”, where XXXXXX represents the account number. |
| Amount | Amount of the movement in the account currency. |
| Currency | Currency of the account. |
| Original Amount | Amount of the movement in the original currency if different to the account currency. |
| Original Currency | Original currency of the movement if different to the account currency. |
| Balance | Remaining balance after the movement was made. |
| Currency | Currency of the account. |
Refund
Indicates a credit operation, i.e. a payment that was returned by the merchant to the cardholder.
| Column | Description |
|---|---|
| Date | Date when the refund was performed. |
| Description | Static text to identify the type of movement. In this case, “Refund”. |
| Acting Cardholder | Name of the cardholder. |
| Acting Card last four | Last four digits of the card. |
| Merchant | Name of the merchant where the payment took place. |
| Transaction ID | Unique ID of the transaction. |
| Transaction Date | Date on which the refund was authorized. |
| Refund | Whether the transaction was a refund. |
| Amount | Amount of the refund in the account currency. |
| Currency | Currency of the account. |
| Original Amount | Amount of the refund in the original currency if different to the account currency. |
| Original Currency | Currency of the refund if different to the account currency. |
| Balance | Remaining balance after the refund was made. |
| Currency | Currency of the account. |