When processing invoices, Perk performs checks on all invoices and flags any potential issues such as duplicate invoices or mismatching supplier addresses with notifications, either in the invoice header or at line item level.

Perk performs general checks (i.e. duplicates, IBAN, invoice-PO currency, tax rate validity) on all invoices. However, you can choose which checks you want Perk to perform by activating or deactivating the check in Settings > Supplier invoices > Business rules.

Notifications appear for everyone and can be dismissed (or not) depending on the notification severity. You can choose to allow specific roles to dismiss notifications that they consider to be not relevant for the invoice. For example, you may decide that people should be allowed to dismiss any notifications resulting from the check that a reverse charge reference is present on the invoice.
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Viewing and activating formal checks

You can view all invoice checks performed by Perk in Settings > Supplier invoices > Business rules.

Formal checks are classified into five categories:

• General checks
  • Duplicate invoice
  • IBAN
  • Invoice due date
  • Invoice-PO currency mismatch
  • Invoice-PO supplier mismatch
  • Invoice data changed by approver
  • Invoice due date mismatched with PO payment terms

• Address checks
  • Supplier address
  • Customer address

• Customer checks
  • Customer address
  • Customer name
  • Customer tax ID for domestic transactions
  • Customer tax ID for intra-EU transactions
  • Customer tax ID for import transactions

• Supplier checks
  • Supplier address
  • Supplier tax ID for domestic transactions
  • Supplier tax ID for intra-EU transactions
  • Supplier tax ID for import transactions
  • Supplier tax ID validity (VIES check)
• Tax checks
  • Supplier tax ID for domestic transactions
  • Supplier tax ID for intra-EU transactions
  • Supplier tax ID for import transactions
  • Supplier tax ID validity (VIES check)
  • Customer tax ID for domestic transactions
  • Customer tax ID for intra-EU transactions
  • Customer tax ID for import transactions
  • Tax rate validity
  • Reverse charge reference (for intra-EU transactions)

Click on a check to view a description of the check performed. The formal checks table displays for each check:

• Placement: where the notification appears. It can either be in the invoice header or in the invoice line item.
• Severity: type of notification. It can be either an error, a warning or an information type.
• Dismissibility: whether a person can dismiss the notification. See Dismissing notifications.
• Status: whether the check is active or inactive.

To enable a check, click on the row and click Activate. If you want Perk to skip a specific check, click on it and click Deactivate. You can select multiple checks and click Activate/Deactivate, as appropriate.

Dismissing notifications

Depending on the type of notification, you can choose to allow people to dismiss notifications. If a person chooses to dismiss a notification, the action is logged in the invoice’s history for traceability.

Error type notifications can’t be dismissed since they are associated with mandatory information required for exporting the invoice. Info type notifications are dismissible. By default, some warning notifications are dismissible and others are not dismissible depending on the type of check. However, you can choose to change the dismissibility for warning notifications as required. For example, you can decide to allow people to dismiss any notifications associated with customer name.

You can change whether a warning notification is dismissible or not dismissible in Settings > Supplier invoices > Business rules.

To change the dismissibility, click on a check and in the Dismissibility field, select Dismissible. This means that people can dismiss any notifications resulting from that check. You can select multiple checks and click Make dismissible/Make non-dismissible as appropriate.

Determining dismissibility by role

By default, people cannot dismiss notifications. However, you can choose to allow specific roles such as financial reviewers to dismiss any irrelevant notifications.

You configure the roles that can dismiss warnings in Settings > Supplier invoices > Invoice settings. The user roles that you can allow to dismiss notifications are submitters, managers (approvers), invoice processors, and financial reviewers.