At times, you may find that the expense report submitted is ineligible for reimbursement, e.g. as it‘s a private expense. You can exclude the expense report from further processing by rejecting it permanently in line with your company‘s expense policies.

When you reject an expense, submitters are informed that the expense won’t be reimbursed, and they are blocked from resubmitting it.

The expense report itself is not deleted, but is given the rejected status. Rejected expenses can’t be resubmitted and the expense report is archived for the submitter. This allows you to reject unacceptable expenses, while still retain the data for traceability in future audits.

Only submitters can delete an expense report. If you want to remove it completely from Perk, you need to either:

• send the report back to the submitter and get them to delete it.
• as a delegate who can submit on behalf of the submitter, recall and delete the expense report on their behalf.

Caution: It is not recommended that you delete the expense as a submitter or on behalf of someone else, as it does not prevent the submitter from trying to submit the expense again. Perk can only prevent the expense from being resubmitted if it has been permanently rejected.