Getting started with the Expense Matcher

Perk tries to automatically match as many card transactions and expenses as possible to minimize manual work for employees and financial reviewers. However, sometimes real world complexity can get in the way.

For these cases, the Expense Matcher helps you to handle these situations easily in Perk.

About the Expense Matcher

Once you’ve submitted your card expense report, Perk usually automatically matches your expense with the corresponding card transaction. 

However, there are cases in which automatic matching fails. This is where the Expense Matcher comes in. The Expense Matcher enables and assists you in manually matching your card transactions with your expense reports.

 

The Expense Matcher helps and guides you when manual matching card transactions and expenses by highlighting potential matches and warning you if the matching of a transaction with an expense violates a validation rule.

Accessing the Expense Matcher

If you want to manually match transactions with expenses, go to Spend > Corporate cards, and select the correct card from the dropdown list. 

Alternatively, go to Spend > My Tasks and click on the Transactions tab to find all your unmatched transactions.

Click View details to see the transaction you want to manually match with a submitted expense report. You can see detailed information about the transaction, card, and merchant, as well as the history of changes.

To open the Expense Matcher and start the manual matching, click Match. The Expense Matcher shows all unmatched transactions and unmatched expenses for the same card.

Tip: To process a card transaction if you have lost your receipt or if you’ve made a personal expense with a company card, see Match company card transactions with expenses.

Using the Expense Matcher

With the Expense Matcher, you are able to perform a variety of use cases:

Scenario 1: Match one transaction with one expense

To match a card transaction with a single expense, select the transaction you want to match on the left-hand side of the Expense Matcher and then select the corresponding expense on the right-hand side of the Expense Matcher. Alternatively, you can drag and drop to link the transaction and the expense. 

To help you identify the expense corresponding to your selected transaction, the Expense Matcher highlights possible matches in green. Click Match on the bottom right corner to confirm your selection. 

To check your match, click the Matched tab within the Expense Matcher. Here, you see the match you’ve just performed.

Tip: If the correct transaction or expense to be matched is not shown, change the date range.

Scenario 2: Combine two or more transactions and match with one expense

To combine two transactions, select all transactions that need to be combined on the left-hand side of the Expense Matcher. The sum of the selected transactions is displayed on the bottom left of the window.

Choose the expense with which the selected transactions should be matched. Typically, the Expense Matchers highlights all possible matches in green to facilitate the matching process.

Click Match on the bottom right corner to confirm your selection. To verify your match, click the Matched tab. Here, you see the match you’ve just performed.

Scenario 3: Match one transaction with two or more expenses

To match one transaction with multiple expenses, select the transaction you want to match on the left-hand side of the Expense Matcher and then select all corresponding expenses on the right-hand side of the Expense Matcher.

Make sure that the amounts of the transaction and the expenses add up. Otherwise, Perk displays a warning at the bottom of the window and you can’t match the card transaction.

Before confirming the match, Perk informs you that matching a transaction with multiple expenses splits the transaction and that this action cannot be undone. Therefore, make sure you are about to perform a correct match.

Now, click Match on the bottom right corner of the Expense Matcher to confirm your selection. To verify your match, click on the tab Matched within the Expense Matcher. Here, you will see the match you’ve just performed.

Scenario 4: Split combined transactions from the transaction detail view

You have accidentally combined the wrong transactions? Don’t worry you can easily split them apart. Click on the combined transaction to display the transaction view. 

Click Clear match where the combined transaction has been wrongly matched with an expense. Click on the X icon next to each transaction to separate it from the combined transaction. In the overview, you can now see the individual transactions.

 

 

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