Admins can choose which hotel extras travelers are allowed to expense and set an allowance for those selected items. A budget is loaded onto the travelers Perk virtual card to cover these extras. The company is only charged for what is actually used after check-out, and availability may differ by hotel.

You can select the following hotel extras and set a per-night, per-traveler allowance for each:

• Breakfast: 30 GBP
• Parking: 15 GBP
• Wi-Fi: 20 GBP
• City Tax: 15 GBP
• Meals: Set a custom allowance and add exceptions for specific locations or different meal limits by destination.

Note: Currently, this option is only available at certain hotels in the UK and Ireland.

For more information, see Understanding prepaid hotel extras. 

Add prepaid hotel extras to a travel policy

1. Go to Settings > Travel management > Travel policies
2. On the travel policy you want to add prepaid extras to, select Hotel extras.
   
   
    
3. Click Edit.
4. Select Charge room rate and specific hotel extras.
   
   
    
5. Select the extras that travelers can add to the hotel bill. Under Hotel restaurant, you can select Other meals (excluding breakfast), decide the daily budget, add exceptions for certain destinations, and provide instructions. 
   
   
    
6. Click Save changes.