Mileage rates can use either a fixed calculation logic (simple rate) or a variable calculation logic (stepped rate), setting up specific distance intervals at which the rate applies.

1. Go to Settings > Expense settings > Mileage rates.
2. Click Add new mileage rate.
3. Enter all the details, depending on the type of rate, either simple or stepped.
4. Then, click Save to save the rate as a draft or store any changes or Activate to make the mileage rate available for application.

Note: Mileage rates cannot be used until they are activated. Make sure to activate the rate once you have entered all details.

Mileage rate configuration examples

Perk supports flexible mileage configurations to match your company’s reimbursement policies. The scenario is an additional reimbursement for passengers. Here is a common scenario and how it can be implemented:

A company reimburses employees €0.25 per kilometer for business use of their private car. An additional €0.05 per kilometer is paid if one or more passengers (e.g., colleagues) are taken along. This can be configured in two ways:

Option 1: Multiple mileage rates for different passenger counts

Create separate mileage rates to reflect the total reimbursement amount:

• Mileage – €0.25/km
• Mileage (+1 Passenger) – €0.30/km
• Mileage (+2 Passengers) – €0.35/km
• etc.

Option 2: Add-on mileage rate for passengers

Alternatively, you can also create an additional mileage rate for each additional passenger:

• Passenger – €0.05/km

Employees submit two mileage entries for the same trip:

• The base mileage rate (e.g., Mileage – €0.25/km)
• A secondary entry for the passenger add-on (e.g., Passenger – €0.05/km)

Note: If you use employee policies, a mileage rate must be assigned to a policy for employees to use it.
Go to Settings > Expense settings > Employee policies and select the desired policy. 
Under Applicable mileage rates, select the rate(s) to apply. Click Save. Once assigned, the rate is available for applicable people when submitting mileage expenses.