In many countries, distance traveled with personal or corporate vehicles is a valid business spend. The most common way to reimburse mileage costs is to calculate the distance traveled and assign a corresponding rate per kilometer (or mile), giving the total amount to be expensed.

Perk can calculate mileage reimbursements for employees either as a fixed rate or by setting up stepped rates where each section of the journey is reimbursed at a different rate.

Employees can create mileage claims as a separate expense type or allow Perk to automatically calculate reimbursement based on the details of their trip.

As an admin, you need to enable mileage claims in the company’s spend settings, create the mileage rates to be used for calculation, and then assign them to employee policies (optional).

Here you can find more information on how to configure Perk to process mileage claims:

• Enable mileage claims: Enable and set up Perk to process single mileage claims, as well as mileage claims as part of trips.
• Set up a mileage rate: Learn how to set up a basic mileage rate.
  • Set up a simple mileage rate: Configure a fix calculation logic for mileage reimbursement.
  • Set up a stepped mileage rate: Configure a variable calculation logic for mileage reimbursement.
• Import mileage rates: Upload several mileage rates in Perk at the same time.