View the status of submitted expenses

You can check the status of any submitted expense on both the mobile and web apps. This allows you to know where your expense report is in the approval process, from initial submission up until it’s been exported and paid out.

Viewing submitted expenses in the mobile app

To view the status of expense reports after submission, there are three menus you can check. Each expense report is accompanied by its exact status.

Submitted single expenses in the mobile app

To check single expense reports in the approval process: 

  1. Go to the Spend tab.
  2. Tap the Expenses section. 
  3. Select the Submitted tab. 

This allows you to view the statuses of expenses that have been submitted, but not yet paid out.

Submitted trips in the mobile app

To check trip expense reports in the approval process: 

  1. Go to the Spend tab.
  2. Tap the Expenses section. 
  3. Select the Trips tab. 

This allows you to view the statuses of all trips that have not been paid out yet, including those in the approval process.

 

Reimbursable expenses in the mobile app

To check expense reports that have been paid out: 

  1. Go to the Spend tab.
  2. Tap the Reimbursable section. 

Here you can see all expense reports that have been fully approved, reviewed, and exported for reimbursement.

 

 

Viewing submitted expenses in the web app

To view the status of expense reports after submission, go to Spend > Expenses > Single expenses, you can filter your single expenses by status. 

You can filter by:

  • In approval: To view which expenses are currently in approval by a manager.
  • In review: To view which expenses are currently in review by the finance team.
  • Exported (expenses) or Exported (card expenses): To view which expenses have been exported for reimbursement.

Additionally, if an expense report has been sent back to you to be fixed, it has the status Needs revision. If it has been permanently rejected, it has the status Rejected.

In Spend > Expenses > Trip expenses, you can filter your trip expenses by one or several statuses.

  • In approval: To view which trip expenses are currently in approval by a manager.
  • In review: To view which trip expenses are currently in review by the finance team.
  • Ready for export: To view which trip expenses have been fully approved and reviewed, but not yet reimbursed.
  • Exported: To view which trip expenses have been exported for reimbursement.

Additionally, if a trip expense report has been sent back to you to be fixed, it has the status Needs revision. If it has been permanently rejected, it has the status Rejected.

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