Deferred payments are a payment option only available for hotel bookings. For eligible hotels, you won't be charged when the trip is booked. Perk will typically charge you seven days after the traveler checks out of the hotel. 

This allows Perk to confirm the amount the hotel charged before charging you. Once we've confirmed the amount, an invoice will be issued according to your usual billing cycle and payment terms.

Customers in the UKI and the DACH region are eligible for deferred payments on hotel bookings if they meet specific requirements. For more information, contact your account manager. 

Deferred payments and reporting

If you have deferred payment enabled, you can track future payments for these bookings on the Analyze page. This allows you to forecast cash flow, track committed spending, and distinguish between paid and deferred bookings.

You can access information about deferred payments and create custom reports on the Reporting homepage, Travel spend dashboard, and Travel insights dashboards. 

The information on the dashboard is updated daily at 5:30 am UTC. This means new deferred payment trips appear the next day.

Reporting page insights

On the Analyze page, select the future period you want to look at using the Date period filter. 

The amounts displayed on the insights panels are for all deferred payment trips for hotels within the selected period. 

Travel spend report

To access the dashboard, go to the Analyze page, scroll down to the Travel Spend section, and click See full report.

Select the future period you want to look at using the Expense date filter. The amounts displayed on the dashboard are for all deferred payment trips for hotels within the selected period. 


 

You'll see the following new fields in the expense table:

• Estimated future cost (preferred currency)
• Estimated future cost (original currency)
• Estimated future price without VAT
• Payment status
  • Paid: The booking has been invoiced correctly, and depending on the payment profile, it could already be paid.
  • Deferred: The booking hasn’t been invoiced yet.
• Expected expense date
• Is originally deferred?: If the booking was originally deferred or not. True or false value.

Travel insights report

To access the dashboard, go to the Analyze page, scroll down to the Travel insights section, and click See full report.

Select the future period you want to look at using the Period filter. 

The amounts displayed on the dashboard will be for all deferred payment trips for hotels within the selected period. Other types of bookings, such as flights, trains, and cars, will not display any information.


 

Custom reports 

You can create custom reports for deferred payment trips from the Reporting homepage, the Travel Insights dashboard, and the Travel spend dashboard. 

Go to the relevant page, click Download report, and select the future period you want to look at. 

Under Expense info, you’ll find the following new fields added to your reports for additional information about deferred payment bookings:

• Payment status:
  • Paid: The booking has been invoiced correctly, and depending on the payment profile, it could already be paid.
  • Deferred: The booking hasn’t been invoiced yet.
• Estimated cost per traveler (original currency)
• Estimated cost per traveler (preferred currency)
• Estimated cost per traveler without tax