You need access to Finance > Review > Reimburse and to the reimbursement statement Perk sends.

After Perk pays employees on your company's behalf, Perk issues a reimbursement statement that lists those payments. Your job is to check payout status in Perk, export expenses and the reimbursement statement, and record and reconcile everything against the transfer account your company set up for reimbursement in Settings > Expense management > Reimbursements.

Before you start

• Reimbursements must be set up for the company, including the transfer account used for reconciliation.
• Reimbursements must have been scheduled and processed (some may be paid, some may have failed or need action).
• You need access to Finance > Review > Reimburse (and any reimbursement or payout views) and to the reimbursement statement Perk sends (e.g. by email or in the billing area, depending on your setup).

Checking payout status in Perk

1. In Perk, go to Finance > Review > Reimburse (or the reimbursement or payout section, as applicable).
2. Review payout status for the period you're reconciling: Reimbursed, Processing, Scheduled, or Needs action.

Reimbursed means the money has been sent to the employee's bank. Needs action usually means the employee must fix something (e.g. bank details) before the payout can succeed. 

You can still export expenses that are in "Ready to export" even if their reimbursement is in "Needs action"—your accounting close isn't blocked. The company is only charged by Perk when the payout actually completes.

Use this view to confirm which reimbursements were paid in the period and to spot any that failed or are pending.

Getting the reimbursement statement from Perk

Perk issues a reimbursement statement for the relevant period. The statement lists the payouts made (and possibly related details such as expense IDs, amounts, and payees) so you can match them to your records.

1. Get the reimbursement statement for the period you're reconciling. It may be available in the billing or invoicing area of Perk or sent to your billing or finance email—follow your company's process.
2. Open the statement and confirm the list of payouts and totals matches what you expect from the payout status in Perk.

If something's missing or doesn't match, resolve it (e.g. check for delayed payouts or failed payments that will appear in a later statement) before you post to your GL.

Exporting expenses and matching to the statement

1. Export expenses from Perk for the same period (e.g. from Finance > Review > Reimburse or the export or reporting area). Use the export that includes expense IDs, amounts, dates, and any fields you need for your GL (e.g. cost object, project).
2. Match the exported expenses to the reimbursement statement. Each payout on the statement should correspond to one or more expenses that were scheduled and paid in that period. The reimbursement statement is the source of truth for what Perk paid out and what Perk is charging the company.

Reconcile line by line (or by batch if your process is batch-based) so every payout on the statement is accounted for in your export and in your books.

Posting and reconciling in your accounting system

1. In your accounting system, record the expenses and the payment to Perk (reimbursement statement) using your usual process. Post the payment (or the liability and then payment) to the transfer account that was set for reimbursement in Settings > Expense management > Reimbursements.
2. Reconcile the transfer account: the balance (or the movements) for that period should match the reimbursement statement total and the exported expenses you posted.

If you use a dedicated transfer account for reimbursement, all Perk payout activity for this feature should flow through that account so reconciliation stays clear and auditable.

Tip: Keep the reimbursement statement and the export in the same period (e.g. by statement date or payout date) so your GL period and Perk's statement period align and reconciliation is straightforward.

To learn more, see Reimbursements in Perk, Set up reimbursement for employees, and Send a reimbursement to an employee.

For employees, see Receive reimbursement for your privately paid expenses.