Sync your Perk event with Google Calendar

The Google Calendar sync integration keeps your Perk Event and your personal Google Calendar up to date automatically, so you and your participants always see the latest details in the calendar you already use. 

Role: Event organizers and co-organizers can perform this task.

Connecting Google Calendar

Connect your Google Calendar from your event's Settings tab to start syncing.

  1. Open an event you're organizing, then go to Settings Google Calendar.
  2. Click Connect Google Calendar.
  3. Sign in to your Google account and grant calendar access.
  4. Once connected, you'll see Connected as you@example.com on the event.
  5. Click Add to participants' calendars to add the event to your Google Calendar and invite your participants.

Perk only accesses the information it needs to create and update your calendar events. The integration is authenticated with the Google account used during connection, which may be different from the account of the person viewing these settings. If this isn’t the Google account you want to use, disconnect and reconnect the integration using the account you want invites to be sent from.

Note: If you turn on sync after already inviting participants, Perk adds your full current guest list to the Google Calendar event the first time you click Add to participants' calendars — not just people invited afterward.

Keeping event details in sync

Perk is the source of truth for your event’s name, description, dates and times, location, and participant list. Changes you make in Perk automatically sync to Google Calendar, while changes made directly in Google Calendar don’t sync back to Perk.

Perk also sets the correct time zone for the synced event automatically, based on your event's venue location, and adjusts for daylight saving time, so you never need to convert times by hand.

Keeping RSVPs in sync

RSVPs sync both ways. When a participant responds Yes, No, or Maybe in Perk, that response shows up on Google Calendar — and an RSVP from Google Calendar (web, iOS, Android, Outlook, or any app that reads the invite) flows back into Perk. 

If someone updates their RSVP on both sides, whichever change happened most recently wins, and both platforms match up within seconds. Google-side RSVPs only flow back once Perk's connection is fully set up; updates always flow from Perk to Google regardless.

Syncing draft vs. published events

If your event is still a draft, connecting Google Calendar creates the calendar entry, but participants aren't added or emailed until you publish. Once the event is published, the calendar invite and sync start right away, including sending real Google Calendar invite emails to your participants.

Note: If some participants haven't received their original Perk invite email yet, Perk warns you before you connect Google Calendar — the Google Calendar invite could end up being their first notification about the event.

Disconnecting Google Calendar

Click Disconnect Google on the event's Google Calendar settings card to stop syncing. Disconnecting stops syncing right away, but the Google Calendar event that's already been created stays on your calendar — Perk doesn't delete it. Reconnecting and clicking Add to participants' calendars again on the same event picks sync back up where it left off.

Note: Sync is tied to the Google account that connected it. If that account is removed, sync stops, and Perk can no longer update the Google Calendar event.

Limitations

  • The Google Calendar event is created only on the calendar of the organizer who clicked Add to participants' calendars. Co-organizers don't get automatic access to their own calendar version of the event, though they still receive the standard Google invite as participants.
  • Perk supports Google Calendar today, not Outlook or iCloud.

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