Children on business trips lets your company book company-funded business travel for children aged 2 and over. Use this article to add a child on the People page and then book their travel.

Note: Children on business trips is in alpha. Steps and screens may change before the feature is generally available.

Before you start

Adding a child to Perk needs the Allow children on business trips setting to be on for your account. If it's off, the Traveler is 15 or under toggle doesn't appear. To turn it on, see Enable child travellers on business trips.

Who can add a child:

• Account admins can add a child anywhere in the account.
• Company admins can add a child within their companies.
• People managers can add a child within the people or companies they manage.

Travel managers and employees can't add people. For more about adding people, see Add people to Perk. For more about roles, see Roles and permissions in Perk.

Adding a child

Adding a child to Perk creates a business profile with No access. The child can't sign in or book their own travel.

For example, Sara's company is relocating her family. A company admin adds each of her children:

1. Go to People > Add people > Add and activate.
2. Under Access, select No access. The Traveler is 15 or under toggle appears.
3. Turn on Traveler is 15 or under. A required Date of birth field appears.
4. Enter the child's Date of birth. The child must be at least 2 years old.
5. Complete the personal details and organization details, such as company, travel policy, travel policy approval, line manager, and cost object, as you do for any other person.
6. Add an email address. It follows the same rules as for any other person on the account. For example, you can use a parent's or guardian's email address if no one else on the account uses it.
7. Save the profile.

Note: If you turn the toggle off or switch to Allow access, Perk clears the date of birth. You don't need to choose a role for a profile with No access.

Booking travel for a child

Booking travel for a child in Perk works like booking for any other traveler.

1. Start or open a business trip.
2. Add the child as a traveler.
3. Search for travel or stays as usual.
4. Choose your options and check out.

The company's standard booking process and the usual approval rules for the traveler apply. Travel managers can book for children within the people they manage.

Perk needs the date of birth before it can search for a child. Trip updates go to the email address on the child's profile.

Booking children alongside an adult

Booking a child with an adult is the recommended way to travel. Perk doesn't require an adult on the same booking, but Perk doesn't encourage booking a child alone. Airlines and other suppliers can have their own rules for children traveling alone. Those rules still apply.

Age limitations

Children on business trips supports children aged 2 and over. Infants under 2 aren't supported. If a date of birth makes the child younger than 2, Perk shows the error "User must be 2 years or older".