Children on business trips lets your company book company-funded business travel for children aged 2 and over. This article explains how child profiles, costs, pricing, and the setting behave, so admins, people managers, and travel managers know what to expect.
Note: Children on business trips is in alpha. Behavior and screens may change before the feature is generally available.
In short: an admin turns on the setting, someone adds each child as a profile with No access, and the company pays for the trip.
What children on business trips lets you do
Children on business trips lets a company take children on a business trip and pay for their travel through the normal business booking process. A common case is relocation. For example, Sara moves to a new office and her company books flights and a stay for her and her two children. Another case is a youth team traveling to a tournament.
An account admin turns on the Allow children on business trips setting. It's off by default, and it applies to the whole account. To turn it on, see Enable child travellers on business trips. To add a child and book, see Add a child and book their travel.
What a child profile is
A child profile in Perk is a business profile with No access. The child can't sign in or book their own travel. For more about roles, see "Roles and permissions in Perk".
To create the profile, an admin or people manager selects No access on the People page and turns on Traveler is 15 or under. Existing rules for No access profiles apply, including email rules. The email address must follow the same uniqueness rules as for any other person, so a parent's or guardian's email address works if no one else on the account uses it. Perk sends trip updates for the child to the email on the profile.
Who pays and who can see what
Children on business trips is company-funded. Perk charges every booking to the company, and the company's standard booking process and the traveler's usual approval rules apply.
The feature adds no new roles or permissions. Existing profile-management permissions and visibility rules for No access profiles apply. Account admins add children across the account, company admins add them within their companies, and people managers add them within the people or companies they manage. Travel managers can book for children within the people they manage. Perk doesn't ask for proof of parental responsibility or consent documents.
How age and pricing work
Children on business trips uses the child's Date of birth to price the right fare. Perk needs the date of birth before anyone can search for the child. Perk then combines it with the travel dates to show the adult or child fare that fits.
The minimum age is 2. Perk doesn't accept a date of birth that makes the child younger than 2, and infants under 2 aren't supported. If the date is too recent, Perk shows the error "User must be 2 years or older".
Booking without an adult
Booking a child on business trips doesn't need an adult on the same booking. But Perk doesn't encourage booking a child alone. Book children together with an accompanying adult where you can. Airlines and other suppliers can have their own rules for children traveling alone, and those rules still apply.
What happens when you turn the setting off
Turning off Allow children on business trips stops new child bookings but keeps what already exists. Perk archives nothing, and existing child profiles stay on the People page.
While the setting is off:
- Admins and managers can't create new children, because the Traveler is 15 or under toggle no longer appears.
- Nobody can add a child to a trip.
- Nobody can search or check out a trip that includes a child. Removing the child from the trip still works.
- Confirmed bookings and existing trips aren't affected.
When an admin turns the setting back on, children are bookable again.
How this differs from Personal travel
Children on business trips is separate from the Family and friends feature in Personal travel. Children on business trips covers business trips, and the company pays. Personal travel covers personal trips, and the traveler pays. For the personal version, see Book travel for a child.