When you set up a new approval process, you’ll be asked to select one of the approvals for changes to booked trips options.
When you set up a new approval process, you'll be asked to select one of the approval options for changes to booked trips. The approver will be the same person you select to approve new trips.
If approval is required, your approver will receive a notification by email, on Perk, the app, or on Slack. The notification includes the reason for the change, details of the original and new service, and the price difference.
You can approve or decline a trip in the same way as you would for a new trip.
Approvals for changes to booked trips
When you are setting up a new travel approval process, you can select the rules for changes to booked trips.
- Executive travel: All trip changes are completed without approval, and no email notification is sent to the approver. This includes upgrades to cabin class and adding extras.
- Simple reschedule (Recommended): No approval is needed for date or time changes of less than 500 EUR/GBP/USD and for adding extras. The approver receives a notification about the changes. Approval is required for cabin class upgrades and rerouting.
- Admin out-of-hours: All change requests require approval unless the trip starts within the next 48 hours or the request is sent on the weekend.
- Set up your own rules: You can decide who needs to approve changes for all trips and set conditions such as when the trip starts, when the request is sent, or the cost center.
Review and edit approvals for changes to booked trips
- Go to Settings > Travel management > Travel approvals.
- On the approval process you want to update, click the three dots and select Edit.
- Under Approvals for changes to booked trips, select one of the options or set up your own rules.
- Click Save changes.
To learn more, see Set up an approval process.