Find group accommodation with the AI Assistant

The Assistant in Events can search for group hotels for your event and help you shortlist the best options. 

Role: Event organizers, co-organizers, and account admins can perform this task.

Starting a hotel search

The Assistant can search for a group hotel based on what you tell it, or on details it already knows about your event, such as destination, dates, and headcount.

  1. Go to the Assistant tab for the event.
  2. Tell the Assistant what kind of hotel you're looking for, or let it use your event's existing destination, dates, and headcount.
  3. Check the pre-filled details for location, dates, and number of rooms.
  4. Edit any details that aren't right.
  5. Select Start search.

For example, Sarah is organizing a 40-person sales kickoff in Lisbon. She opens the Assistant tab and types "Find a group hotel in Lisbon for our sales kickoff." 
The Assistant pulls in the event's dates and headcount, and Sarah selects Start search to confirm.

Answering the follow-up questions

After you start a search, the Assistant will ask a few quick questions so it can rank hotels well for your event. These usually cover:

  • Budget
  • Amenities
  • Meeting space
  • Neighborhood

Answer as many as you can. The more detail you give, the better the Assistant can match hotels to what your group needs.

Reviewing and refining results

Once you answer the follow-up questions, the Assistant returns a set of AI-matched hotels along with the reasoning behind each ranking. From there, you can:

  • Shortlist a favorite hotel
  • Ask the Assistant to refine the results, for example "cheaper" or "closer to downtown"
  • Move into the full booking flow

Continuing the example, Sarah asks the Assistant to show options closer to downtown Lisbon, then shortlists the top match for her team.

Moving to booking

Shortlisting a hotel is the first step toward booking, but the Assistant doesn't book anything on its own.

Note: Starting a search and reviewing results doesn't book anything. Perk's human MICE specialists handle hotel contracting, negotiated pricing, and any final booking changes. The Assistant opens the door to that process — it doesn't replace it.

Perk's group-booking benefits still apply on top of this flow, including negotiated rates, room-block management, specialist support, and in-platform invoicing. 

For more information on how the Assistant confirms actions before making changes, see How the AI Assistant helps you manage your event.

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