Configure your travel budget settings

When you set up your Perk account, you can select the following:

• The currency for your travel budget.
• How often you’d like your travel budget to renew - Monthly, Quarterly, or Yearly.
• The start date.
• If you’d like to receive travel budget email summaries.

For more information, see Manage expenses with travel budgets.

Tip: Travel budget reports will always be in the same currency, regardless of the currency used to book trips.

Create a new travel budget

You can create travel budgets individually or contact your account manager to upload travel budgets in bulk using a CSV file. 

If you create a travel budget for a period that has already started, the travel budget will be active from the date of creation until the end of the period. 

Approval rules can be set up for a specific cost object. For more information, see Set up an approval process.

1. Go to Settings > Cost Management > Travel budgets.
2. Click New budget.
3. Select the cost object you want to create a budget for.
4. Select the budget period and amount. Click Add period if you want to plan for future months, quarters, or years.
5. Choose a budget owner.
6. Select if and when you want to receive notifications.
7. Click Create budget.

Note: Travel budgets are assigned to individual cost objects. If you don’t see a cost object available on the list, it may already have a travel budget assigned to it.

Edit a travel budget

You cannot edit a travel budget after the period has passed.

You can change the travel budget owner during the budget period, and the new owner will receive all communications.

You can change the travel budget amount during the budget period, and the amount spent will be recalculated.

1. Go to Settings > Cost Management > Travel budgets.
2. On the travel budget you want to edit, click the three dots and select Edit.
3. Make the changes and click Save changes.