When you have confirmed one of the event quotes for stays, you can manage the Rooming list. The rooming list contains the total number of rooms reserved as part of your group booking.

You can choose to:

• Add the participants manually to the rooms
• Display the stay group booking in the event landing page and let participants assign themselves to a room

Once all participants have been assigned to a room, you can send the list directly to the property.

Adding the participants to the rooming list

1. Go to Bookings
2. Choose the relevant booking and click View
3. Click Rooming list
4. Add each participant to a row or click on Start auto-allocation. Each participant is automatically assigned to a row. You can adjust the check-in and check-out dates in bulk by using the checkboxes at the end of the rows and then setting the period at the top of the table.
5. Go back to the Quotes page and click View booking
6. To allow participants to see where they will be staying, turn on Show on the event landing page.
7. Create a section for the Bookings on the Event landing page

Note: You need to invite to the event everyone who needs to have a room. You can’t add people to a room who aren't invited to the event.

Managing participant self-assignment for rooms

To let participants assign themselves to rooms, you need to have included the Booking section in the event landing page.

1. Go to Bookings
2. Choose the relevant booking and click View
3. On the Quotes page, click View booking
4. To allow participants to select where they will be staying, turn on Show on the event landing page and Allow for flexible check-in/check-out dates
5. Create a section for the Bookings on the Event landing page

Once they confirm their attendance, participants are asked to add their check-in and check-out dates. When they confirm, they are added to the rooming list.

Sending the rooming list to the property

The property included in your group booking needs to receive a list of all participants and the allocated room. You send this via Perk.

1. Go to Bookings
2. Choose the relevant booking and click View
3. Click Rooming list
4. Click Send the rooming list to the property