Manage your event guest list with the AI Assistant

The AI Assistant in Event Manage lets you build and update your guest list just by chatting — invite people by name, import a long list from a CSV, update RSVPs, promote a co-organizer, and more. 

Role: Event organizers, co-organizers, and account admins can perform this task.

Guest-list changes go through a confirmation step before they take effect: the Assistant shows a confirmation card, and you need to click Confirm before anything happens. 

For more information, see How the AI Assistant helps you manage your event.

Inviting people by name

The Assistant lets you invite guests just by typing their names in the chat.

  1. Go to the Assistant tab for the event.
  2. Type a request naming the people you want to invite, for example "Invite Alex Macdonald and the Sales team."
  3. Check the confirmation card if the Assistant flags more than one match for a name — pick the right person.
  4. Tell the Assistant whether to send the invite email right away or add the guest without sending it yet.
  5. Click Confirm to add the guests.
Note: If two people share a name, the Assistant asks you to confirm which one you mean before adding them.

Bulk-importing a CSV

For long guest lists, the Assistant can import participants in bulk from a file instead of adding them one by one.

  1. Click the attachment icon next to the chat box.
  2. Select a CSV file with your guest list.
  3. Tell the Assistant if you also want it to send invite emails as part of the import.
  4. Click Confirm to run the import.
Note: The Assistant only accepts CSV files — other file types, like .xlsx or .txt, are rejected with an error. Importing a CSV doesn't send invite emails unless you tell the Assistant to send them.

Updating RSVP status

You can also use the Assistant to update a guest's RSVP status directly.

  1. Type a request naming the guest and the new status, for example "Mark Maria as attending."
  2. Click Confirm to save the update.

Promoting a co-organizer

Give another guest organizer-level access by promoting them to co-organizer through the Assistant.

  1. Type a request naming the guest, for example "Make Alex Macdonald a co-organizer."
  2. Click Confirm to give them co-organizer access.

Adding travelers already booked to your destination

The Assistant can spot people who already have travel booked for your event's dates and destination and suggest adding them to your guest list, since they're already headed that way.

  1. Review the travelers the Assistant suggests in the chat.
  2. Ask the Assistant to add any of them to your guest list.
  3. Click Confirm to add the suggested travelers.

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